Job Summary

We are seeking a motivated and detail-oriented Entry-Level Accounting Administrative Assistant to support our accounting department in Pasadena. This role is ideal for someone starting their accounting or finance career and eager to gain hands-on experience in general accounting, administrative support, and office operations.

Key Responsibilities

• Provide administrative support to the accounting team
• Assist with data entry for invoices, expenses, and financial records
• Organize, scan, and maintain accounting files and documentation
• Support accounts payable and accounts receivable processes
• Reconcile basic financial reports and assist with monthly close tasks
• Answer phones, respond to emails, and route inquiries appropriately
• Maintain confidentiality of financial and company information
• Assist with general office and clerical duties as needed

Qualifications

• High school diploma or equivalent required
• Coursework or interest in accounting, finance, or business administration preferred
• Strong attention to detail and organizational skills
• Basic knowledge of accounting principles is a plus
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Strong data entry and numerical accuracy skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Professional communication and teamwork skills

Preferred Skills

• Basic Excel skills (spreadsheets, data tracking)
• Experience with filing, documentation, or administrative work
• Familiarity with accounting software (training provided)
• Willingness to learn and grow within the accounting field

Schedule & Compensation

• Monday - Friday, standard business hours
• Competitive entry-level pay based on experience $20-25hr
• Opportunities for growth and professional development